Information to be published

How the information

can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

(hard copy and/or website)

Who’s who on the Council and its Committees

Website

Hard copy

Free

10p per A4 sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

Hard copy

Free

10p per A4 sheet

Location of main Council office and accessibility details

N/A

Staffing structure

Website

Free

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

Annual return form and report by auditor

Hard copy

10p per A4 sheet

Finalised budget

Hard copy

10p per A4 sheet

Precept

Hard copy

10p per A4 sheet

Borrowing Approval letter

N/A

Financial Standing Orders and Regulations

Hard copy

10p per A4 sheet

Grants given and received

Hard copy

10p per A4 sheet

List of current contracts awarded and value of contract

Hard copy

10p per A4 sheet

Members’ allowances and expenses

Hard copy

10p per A4 sheet

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Parish Plan (current and previous year as a minimum)

Hard copy

Free if copies left otherwise 10p per A4 sheet

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website

Hard copy

Free

10p per A4 sheet

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website

Hard copy

Free

10p per A4 sheet

Agendas of meetings (as above)

Website

Hard copy

Free

10p per A4 sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website

Parish Newsletter

Hard copy

Free

Free

10p per A4 sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy

10p per A4 sheet

Responses to consultation papers

Hard copy

10p per A4 sheet

Responses to planning applications

Website

Hard copy

Free

10p per A4 sheet

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

All available as a hard copy

10p per A4 sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

All available as a hard copy

10p per A4 sheet

Information security policy

Hard copy

10p per A4 sheet

Records management policies (records retention, destruction and archive)

Hard copy

10p per A4 sheet

Data protection policies

Hard copy

10p per A4 sheet

Schedule of charges (for the publication of information)

Hard copy

10p per A4 sheet

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

Assets Register

Hard copy

10p per A4 sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

N/A

Register of members’ interests

Hard copy

Free for inspection only

Register of gifts and hospitality

Hard copy

Free for inspection only

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

Allotments

N/A

Burial grounds and closed churchyards

N/A

Community centres and village halls

N/A

Parks, playing fields and recreational facilities

Hard copy (asset register as above)

10p per A4 sheet

Seating, litter bins, clocks, memorials and lighting

Hard copy (asset register as above)

10p per A4 sheet

Bus shelters

Hard copy (asset register as above)

10p per A4 sheet

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above